Creating A New Nominal Code Record

(a) From the Toolbar - Sub Menu: click the arrow next to New... then select Nominal Code.

OR: (b) If 'Nominal Code' is the current 'default document' (i.e. the document type currently selected in the New... menu on the left of the Toolbar - Sub Menu): click [F5] on your keyboard.

OR: (c) From the Home tab: under create, select Nominal Code.

OR: (d) From the Toolbar Main Menu: select File > New then select Nominal Code from the menu.

OR: (e) From the Finder Toolbar: click the arrow on the Search... button and select Search Nominal Codes (any Nominal Codes created will appear in the search results) then select New Nominal Code from the Finder toolbar. See example:

OR: (f) Click the appropriate module on the Mega Menu (e.g. Finance), then under create select Nominal Code.

The Ledger Code (1 and 2) and Ledger Name (1 and 2) fields are used to map the nominal codes to ledgers in Quantum Financials for analysis. For the Ledger Code 1/2 fields, select one of the following analysis options from the drop-down menu:

Note: These fields are related to the interface to Quantum Financials. When transactions are passed to Quantum Financials, additional information can be sent which allows the transaction to be analysed at a more granular level. For instance, when a Sales Invoice is created, the sales information will typically be allocated against a Trade Debtors nominal code. Without additional information, it would be impossible to determine which customer the invoice belongs to. In this case, the Nominal Code will have the ledger code 1 set to A for account, and the Ledger Name 1 set to match the Debtors ledger name set up in Quantum Financials. Each time anything is posted to this Nominal Code, the appropriate Account code is also found and sent in the message to Quantum Financials. In the same way, the system can send Branch and/or Product group information to Quantum Financials for specified nominal codes.

3. When you have completed the fields as required, select Save from the Toolbar - Sub Menu to save the new record.

Note: Once the record has been created you may retrieve it using the Finder. See Finding Nominal Codes.