Quantum VS Help: System Administration

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Number

Description

Additional Information

Sales Ledger

001

Credit Control Fax Interface

It is possible to fax a document from within credit control enquiries which details a selected range of open items. The routine calls the fax interface routine and defaults the contact name and fax number that are held on the customer record and the customer credit control record.

The (f)ax option is included within Credit Control enquiries which pops-up a window that allows selections from the following:

90-day+ 60-day 30-day Current Cash Disputed Items Unpaid Only Credits.

002

Two-Tier Consolidation

Within sales ledger enquiries, if consolidation is active the following additional fields are included:

sales history turnover one year ago turnover two years ago number of invoices next month number of invoices ytd number of invoices one year ago number of invoices two years ago.

003

On-Order Amounts and Credit Limit Review Date

Additional customer related balances for yard and direct sales that can be viewed within sales ledger enquiries.

Also gives the ability to amend the credit limit reviewed date within BCT6SL63 without having to adjust the customer credit limit.

004

Use Branch lists in Comms

Entries on the customer alternate branch table which are greater than 1000 are processed as branch lists.

005

Sales Order Enquiry

Pressing (O)rder invokes a call to sales order enquiries from the details open item screen (F5 screen).

006

Not Used

-

007

VAT Only Invoice Posting

When posting a VAT only invoice within purchase ledger the nominal breakdown routine BCT6OF28 allows a zero value goods posting.

008

Bonus Points

A facility to record and maintain bonus points (redeemable reward points) for selected customers.

The customer receives bonus points for purchasing certain products that attract bonus points. The accumulated points are printed on the statement.

The routine BCT6SL23 is used to adjust the customers bonus points when points are redeemed.

009

Not Used

-

010

Cash Postings - Display Rep Name

The sales rep name associated with the selected customer account is displayed in cash postings and a budget figure is prompted for in customer maintenance.

011

Enquiries - Month Literals

The month literal text rather than aged balance text is displayed on the F3,F5 and F6 screens of sales ledger enquiries.

012

Not Used

-

013

Build BACS Update File

A routine (BCT6SL80) to effectively process customer direct debits. The routine produces an extract file that is subsequently processed by the BACS interface routines. Customer balances are not adjusted.

The customers bank details are maintained via BCT6SL78.

014

Data Ownership

It is possible to indicate those fields held on the customer record that are either owned by head office or by the branch. The ownership flags are held on the SL01 control record.

The routine, BCT6SL81, is used to flag each customer record field that can be amended via the customer maintenance routine BCT6SL02. If the flag is set to (Y)es to indicate head office ownership then the same flag at the branch should be set to (N)o.
The branch comms update routine, BCT6SL72, acts upon the ownership flags and only updates those fields that are owned by head office.

015

Cash Posting Manual Options

A facility to manually enter an open item reference which automatically selects the specified reference.

016

Additional Paying-in Fields

Additional paying-in fields are available within Batch Posting - Unapplied Cash and are used to breakdown the total cash received in to the different payment methods such as Switch, Visa, Amex, store card etc. Each paying-in field amount is posted to the nominal interface file using the bank nominal code.

017

Ignore Disputed Open Items

Within Cash Postings (BCT6SL08) the disputed status of an open item is ignored when matching cash to multiple items.

During a sales ledger period end fully paid, disputed items are deleted.

018

Sales Ledger Enquiries: Reprint Invoice

This option allows the printing of an Invoice from the Open Item Detail screen F5.

019

Statements: Print In Rep Sequence

When printing statements to disk only it is possible to sort the printed statements in to rep sequence. The routine creates a disk file for each rep (file name prefixed by REP_)and then uses a shell script to concatenate these files in to a single file named 6SL10LIST.nnn (where nnn is the terminal number).

020

Not Used

-

021

Statements: Print Aged Credits on B/fwd

Aged items are printed on a b/fwd statement. Commonly used to print those credits that are aged back to the original invoice.

NB: Before activating this option please talk to your project manager or the help desk.

022

Cash Batch Postings: Site (128) Specific Processing

-

023

Add Customers: Credit Controllers Initials

When adding a new customer it is possible to enter the credit controllers initials on the second screen.

024

Site 210 Specific Group Customer Processing

Site 210 specific group sales ledger processing.

025

Statements: Site (187) Specific Layout

A site (187) specific statement layout incorporating OMR markings for mail merging.

026

Unapplied Cash Postings: Nominal Interface Update

Within the unapplied cash posting routine the "pay method" field on the nominal interface file is set to either 0 or 1.

The nominal code from the Product File (F8PB02nn) is used to update the nominal ledger.

027

Cash Matching: Page Numbers and Automatic Matching

Site 183 specific cash matching processing incorporating "page" numbers and specific matching rules.

028

Telesales: Additional Site 219 Specific Fields

Fields Calling Day, Half Day and Frequency are for use by a Report Generator. If an order is placed for the customer the value in the Delivery Day field will be used to automatically select the date of the specified week day as the Required By date for the order.

029

SOP: Site 210 Specific Invoicing Procedures

Produces Invoice instead of Despatch Note.

030

Multi-Currency Processing

Multi currency processing within the sales ledger.

031

Comms: Don't Override Balances/History At Branch

Do not override customer balances and history at branch between head office/branch period ends.

032

Cash Postings: Prevent Updates to Nominal

Nominal ledger will not be updated by Cash Postings routine even if the sales ledger interface is switched on.

033

Cash Matching: Update Unapplied Cash Files

The batch reference is entered as a five digit number. If this five digit unapplied cash header record exists a warning is displayed but processing may continue. The ability to enter a cash reference has been removed. Instead, the cash reference is made up from the five digit batch reference plus a two digit line number which is incremented. If the unapplied cash line exists for a particular batch reference, the user is given control to enter a unique line number. The unapplied cash header and lines files are created using the same branch as the open item.

034

Not Used

-

035

Site (253) Specific Statement layout

-

036

Customer League Table: Report Totals

Report totals can now be printed on the customer league table report.

037

Not Used

-

038

Cash Postings: Reset Due Date

For fully paid items today's date is used as the due date.

039

Statements: Suppress Overdue Indicator

Overdue indicators (*) and the amount against paid invoices are suppressed on the remittance portion only.

040

7 Character Trade Indemnity Reference

A 7 character TI reference is now supported that doesn't have to confirm to the previous standard of "x99999x".

041

Site (252) Specific A4 Statement

The following text is now printed on A4 Statements: "Cash received after the date of the statement is not included".

042

Separation Of Print Output By Market Type

When printing Invoices/Credit Notes and Statements the user is prompted to limit the printing to a specific market type. The destination of the print output is dependent upon that market type.

When printing Advice & Delivery Notes; Acknowledgements; Collection Notes; Quotes & Contacts, the destination of the output is determined by the market type.

043

Enquiries: User Credit Control Access

Access to "F8 Credit Control Enquiry" only given to users with CC-Pop-ups in User Name Maintenance set to Y.

044

Client Server: Include Prospects

BCT8CS01 (COBOL server used by ViewPoint and Timber Importer) will exclude Prospects from Customer calls unless this option is set to Y.

045

Find Customers: Show Zero O/S Balances

If the F8PB72nn file is populated (typically in a comms. environment), accounts with zero outstanding balances are displayed in low-light in the Find Window.

046

Order Analysis Code: Set Default To Y

When this option is activated the default setting will be "Y" otherwise it is set to "N".

047

Quantum Financials: User Field 3 Analysis

When Sales Documents are posted to Quantum Financials the User Field 3 field of the first occurrence of the Control Nominal will be populated with "INVOICE" or "CREDIT" as appropriate. Also, if there is a second occurrence of the Control Nominal for Cash, the User Field 3 field will be populated with "CASH".

048

Quantum Financials: User Field 3 Analysis

When Cash Sale Documents are posted to Quantum Financials the User Field 3 field of the Bank Nominal row will be populated with the Order Date.

When documents are posted for Deposits Taken or Redeemed, User Field 3 will also be populated with the Order Date on the Cash row of these documents

This option is mutually exclusive with 6SL047.

049

Quantum Financials: Two Tiered Accounts

-

050

Quantum Financials: Bespoke Analysis Fields

When active, if a Sales Invoice or Credits is posted to Quantum Financials:

a) Class, Area and Rep Codes are captured against the Control Line. b) Market Type (or Staff No if 8PB023 active) & Cost of Sale are captured against the Sales Analysis Lines.