Quantum VS Help: File Maintenance

Buying Difference Report

The Buying Difference report generates a list of Purchase Invoices or Supplier Return Notes which have been posted with a buying difference; i.e. when the sum of the invoice posted is different to the value of the goods actually received (as shown on the Goods Received Note) and/or ordered (as shown on the Purchase Order).

This report may be used to identify - and correct - buying differences in Purchase Invoices and SRNs.

To run the Buying Difference report:

1. Either:

From the Home tab: under links, select Reports.

Or: From the Toolbar - Main Menu: select Tools > Show Reports.
OR: Click the appropriate module on the Mega Menu then - under reports - select the required Report.

The Reports record opens in a new tab, listing all Reports by Name and Category.

2. Use your mouse or [Tab] key to select the Buying Difference report:

3. Select report options in the available fields as required, using the following as a guide:

Field

Definition

Available Branches / Selected Branches

If no branches are selected, the report will include ALL branches.

Moving Branches To The Selected Branches List:

You may select a specific branch - or branches - to report on by moving branches from the Available Branches list - which lists all of your branches - to the Selected Branches list. Click:

>> to add all branches, or
> to add highlighted branches.

Removing Branches From The Selected Branches List:

To remove branches from the Selected Branches list, click:

< to remove highlighted branches, or
<< to remove all branches.

From / To

By default, the report will show all relevant Purchase Invoices to the present date. To focus on a specific date range, enter the From / To dates in these fields.

Credits

Check this field if you wish to report on Credits (Supplier Return Notes) instead of Purchase Orders.

4. Click Start on the Toolbar - Sub Menu to begin running the report.

5. When the report has finished running, a Status message will be shown listing a URL at which the report can be viewed and printed or emailed if necessary.

Note: You may use Print Groups to view, print or email the report at a later date. See Viewing, Printing And Emailing Documents.

Click OK to close this message. You may now close the Reports tab if you wish.

NEXT: Chase Purchase Orders Report