Viewing And Amending Ancillary Costs On Purchase Invoice Registrations

When you receive a Purchase Invoice from each 'supplier' company charging a fee for the ancillary costs involved in the transaction you may use Purchase Invoice Registration and Matching to register the invoice, match totals and deal with any buying differences.

Note: This section assumes Ancillary Costing has been enabled. See Ancillary Costing Maintenance.

This involves creating a new Purchase Invoice registration record and entering header details. When you enter header details on the Purchase Invoice Registration record you will need to select the Ancillary Cost option in the Type field, since you are registering an invoice issued by a supplier for an ancillary cost.

So to continue the example we have been following, you will receive the following invoices:

• from the product's Supplier for the 100 units of 'Blue Circle Cement' - the product's buying cost.

• from the Supplier 'Maersk' for the product's shipping cost.

• from the Supplier 'DHL' for the product's haulage cost.

• from the Supplier 'HM Revenue & Customs' for the product's import duty cost.

• from the Supplier 'Port Of Liverpool' for the product's storage cost.

After entering the invoice total you may follow the standard procedure to match the invoiced amount with the ancillary cost(s) recorded. There are standard procedures available for dealing with any buying differences, including issuing a Debit Note to recoup any buying deficit from the supplier. Once all lines have been allocated/matched, Purchase Invoice registration is complete.

For further details see Purchase Invoice Registration And Matching.

Note: When you complete each 'ancillary cost' Purchase Invoice Registration, the Tracking tab of the related Purchase Order and Goods Received Note displays the number of the completed (Passed) 'ancillary cost' Purchase Invoice Registration.

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