Creating Print Groups

You may wish to create a series of Print Groups, each with its own name and set of default print output options.

For example, you might create different Print Groups based on the location, user group and/or file type (e.g. Source Files, Audit Trails, Account Status, Price Lists, and so on). When a file is printed/output for this Print Group it will, by default, be output to the specified printer with a specified number of copies generated.

Note: When a user prints or emails a Document they may still be given the option to select the Printer or Email address. See Viewing, Printing And Emailing Documents.

(a) From the Toolbar - Sub Menu: click the arrow next to New... then select Print Group.

OR: (b) If 'Print Group' is the current 'default document' (i.e. the document/record type currently selected in the New... menu on the left of the Toolbar - Sub Menu): click [F5] on your keyboard.

OR: (c) From the Home tab: under create, select Print Group.

OR: (d) From the Toolbar Main Menu: select File > New then select Print Group from the menu.

OR: (e) From the Finder Toolbar: click the arrow on the Search... button and select Search Print Groups (any Print Groups created will appear in the search results) then select New Print Group from the Finder toolbar. See example:

OR: (f) Click the appropriate module on the Mega Menu (e.g. System Administration), then under create select Print Group.

The name you enter should be prefixed with your own User Name - the name you log in as - plus an underscore. For example, if your User Name is Simon, you might name the new Print Group Simon_PG1.

This will enable the new Print Group to display in the Print Groups Finder when you are logged in (assuming default User Permissions are enabled so that you can only see your own Print Groups; i.e. System Administration > Print Group > Restricted Access is enabled in User Permissions/Roles. See Print Group Maintenance: User Permissions And Roles.)

3. In the Number of Copies field, enter the default number of copies which will be printed/output when a file is printed/output for this Print Group.

4. In the Printer Name field, select the default Printer to be used when a file is printed/output for this Print Group. (These printers are defined on your Linux server outside of Quantum VS.)

The New Print Group window closes. The new Print Group is saved and is listed under the available Print Groups in the Finder. See Viewing Print Groups And Templates.

Note: You will need to refresh the Print Groups Finder for the new Print Group to display. See Finding Print Groups.