Quantum VS Help: File Maintenance

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Field

Definition (* = mandatory field)

Supplier *

Select the Supplier for which this Supplier Pricing record will apply, then click [Tab].

If you know the Supplier's Account Number (e.g. AB/0000125) or Short Name (e.g. Absolute), type it into the Supplier field.

If you don't know the Supplier's Account Number or Short Name, use the Finder to locate and select it. To do this:

For further details on using the Finder to locate and select a Supplier record see Finding Suppliers.

Address / Town / County / Post Code / Country

These read-only fields will display the Supplier's details after entering the Supplier's Account code (see above).

Price Type *

For the selected Supplier you may set up price breaks for a single Product, or for a group of Products (defined by Product Group, Price Group or Analysis Code etc.).

Select the required Supplier price break type from the following options:

• Product (1): Create price breaks for a defined Supplier and Product

• Product Group (2): Create price breaks for a defined Supplier and Product Group

• Product Major Group (3): Create price breaks for a defined Supplier and Product Major Group

• Price Group (4): Create price breaks for a defined Supplier and Price Group

• Analysis Code 1 (5): Create price breaks for a defined Supplier and Analysis Code 1

• Analysis Code 2 (6): Create price breaks for a defined Supplier and Analysis Code 2

• Analysis Code 3 (7): Create price breaks for a defined Supplier and Analysis Code 3

Product /  Product Group / Product Major Group / Price Group / Analysis Code  *

Depending on the selected Price Type (see above), enter/select the Product, Product Group, Product Major Group, Price Group or Analysis Code to which the Supplier price breaks will apply.

For example, if you selected the Price Type 'Product', enter/select the Product Code in the Product field.

If you don't know the Product Code you may enter it automatically using the Finder. To do this:

• place your cursor in the From/To field;

• click [F3] to make Products active in the Finder;

• in the Finder, locate the product you wish to add (see Finding Products); then

• double-click on the product line in the Finder to add the Product Code.

Alternatively, if you selected the Price Type 'Product Group', 'Product Major Group', 'Price Group' or 'Analysis Code 1, 2 or 3', select the required option from the available drop-down menu in the Product Group, Product Major Group, Price Group or Analysis Code field.

Note: Values are maintained in the following Table Files: Product Group = P; Product Major Group = PMAJ; Price Group = PRI; Analysis Code 1 = PA1; Analysis Code 2 = PA2; Analysis Code 3 = PA3. See Table File Maintenance.

Branch *

Select the Branch to which the Supplier Pricing record applies. This may be All Branches (0) or a specific Branch.

Start Date / End Date

Use these fields to set a date range for the Supplier Pricing record, if applicable.

For example, if the Supplier Pricing record applies only from or to a certain date, or between two dates, click the Start Date and/or End Date field and enter/select the required date.

Currency

Use the drop-down menu to select the currency for the Supplier Pricing record.

Note: Currency menu values are maintained in the Table File CURR. See Table File Maintenance.

Use Cost

This section defines how buying costs/prices will be applied when the product is purchased.

Note: Options are subject to the selected Price Type (see above). Use Cost options 1, 2 and 3 apply only when Price Type 'Product' is selected.

The following options are available:

• This Supplier Pricing Record (1): Product costs will be the Supplier's Base Cost (including additional discounts offered by the Supplier) according to the quantity, weight or value of the product being purchased. You must enter these values in a multi-line break table below.

• This Supplier Pricing Record Band 1 (2): Product costs will be the Supplier's Base Cost, as entered in the Base Cost field on line 1 of the break table below.

• Standard Cost Of Product (3): Product costs will be the Standard Cost of the Product, as defined in the Product record.

• Product Code Band 1 (4): Product costs will be the Buying Cost of the Product, as defined in the Product record.

Note: If you select Use Cost options 3 or 4, the Base Cost in the break table below is entered automatically. When amending the Use Cost to type 3 or 4 on a Supplier Pricing record with a multi-line break table, the Base Cost on each line will be replaced with the product's Standard or Buying Cost.

Order Type *

Select the Purchase Order Type this Supplier Pricing record will apply to, from the following options:

• Stock POs (1)

• Direct POs (2)

• Stock and Direct POs (3)

For example, when Purchase Ordering a Product from a Supplier to which this Supplier Pricing record applies, its prices will be applied to Stock Purchase Orders only, Direct Purchase Orders only, or both types.

Settlement Discount

If the supplier offers a settlement discount, enter it here. This is a discount offered by some Suppliers for settling payment within a certain time period, for example, and/or fulfilling certain settlement criteria.

Break Type

Select:

• Break Quantity: to apply prices/buying costs based on the quantity ordered; or

• Break Value: to apply prices/buying costs based on the value ordered;

• Break Weight: to apply prices/buying costs based on the weight ordered;

as defined by the break table.

Lead Time

Enter the time in days that it takes for the Supplier to deliver goods ordered.

Absolute

Check this field if you wish to force the system to use the price for this product and supplier combination as defined by this record, regardless of whether it is the 'best' price that Quantum VS can calculate.

Note: * = mandatory field