Quantum VS Help: File Maintenance

Print Product Labels

The Print Product Labels process will print a selected number of Product labels for a selected product range. These product labels may be attached to the product or to its stock location, batch or bin. There are numerous options for selecting and filtering the products and Label Types which will be printed.

Note: For an overview of label printing, including details of setting up label printing in Quantum VS, see Label Printing.

To run the Print Product Labels process:

1. Either:

From the Home tab: under links, select Processes.

Or: From the Toolbar - Main Menu: select Tools > Show Processes.
OR: Click the appropriate module on the Mega Menu then - under processes - select the required Process.

The Processes record opens in a new tab, listing all Processes by Name and Category.

2. Use your mouse or [Tab] key to select the Print Product Labels process:

3. Select main options in the available fields as required, using the following as a guide:

Note: You may use your [Tab] key to move from one field to the next.

Field

Definition

Branch

Select the Branch label printing options will apply to. The User's Branch is selected by default, but you may select an alternative from the menu.

Note: Branch menu options are held in the table file B and must be defined using Branch Maintenance.

Products With Barcode Only

Check this field to print labels only for (selected) products which have an associated Bar Code record.

Leaving this field unchecked means labels will be printed for all (selected) products, whether or not they have an associated Bar Code record.

From Product Code / To Product Code

To print labels for a:

range of products - enter the 'start' Product Code in the range in the From Product Code field and/or enter the 'end' Product Code in the range in the To Product Code field or enter nothing in the From / To Product Code fields to include your whole product range.
single product only - enter the same Product Code in the From and To Product Code fields.

Note: The options available in the Advanced fields below depend on whether you select a single product or a range.

If you don't know the Product Code you may enter it automatically using the Finder. To do this:

place your cursor in the From/To field;
click [F3] to make Products active in the Finder;
in the Finder, locate the product you wish to add (see Finding Products); then
double-click on the product line in the Finder to add the Product Code.

All Stock Locations

Select this option to print labels (for selected products) for all Batch Numbers and/or Bin Locations which apply.

If not selected, labels will be printed only for the first Batch Number and/or Bin Location found by the system, so that only one label is printed per product.

Note: This applies only to (selected) products flagged for 'batch traceability' via the Batch Trace, Multi Bin or Serial Number methods.

Only Branch Stocked

Select this option to print labels for products stocked at the selected Branch only (i.e. exclude products not stocked at the selected Branch).

If not selected, labels will be printed for products stocked at all Branches, even if they are not stocked at the selected Branch.

Include Zero Stock

Select this option to print labels for selected products, whether their stock level is zero or greater than zero.

If not selected, products with zero stock will be excluded.

4. The Advanced section provides additional filtering options. Different fields are displayed, depending on whether you selected a product range or a single product above. Select options in the available fields, using the following as a guide:

Advanced filtering options if printing labels for a product range:

Field

Definition

Primary Barcode Only

If Primary Barcode Only is selected, printing of labels for the selected product range will be limited to the each product's Primary Bar Code.

If this option is not selected, printing of labels for the selected product range will apply to all of the products' applicable Bar Codes.

Supplier

You may limit label printing to products from a specified Supplier by entering the Supplier's Account Code here.

If you don't know the Supplier's Account Code you may enter it automatically using the Finder. To do this:

place your cursor in the From/To field;
click [F3] to make Suppliers active in the Finder;
in the Finder, locate the Supplier you wish to add (see Finding Suppliers); then
double-click on the line in the Finder to add the Supplier.

Main Supplier Only

Select this option to print labels for the product's Main Supplier only (i.e. exclude the product's Alternate 1 and Alternate 2 Supplier).

If not selected, labels will be printed for the product's Main, Alternate 1 and Alternate 2 Suppliers. See Entering Buying Details.

From / To Part Number

If you are filtering product label printing by a Supplier (see above), you may limit label printing to products with a specified Supplier Part Number or range of Supplier Part Numbers for the specified Supplier.

To print labels for a:

range of Supplier Part Numbers - enter the 'start' Supplier Part Number in the range in the From Part Number field and/or enter the 'end' Supplier Part Number in the range in the To Part Number field or enter nothing in the From / To Part Number fields to include the whole Supplier Part Number range.
single Supplier Part Number only - enter the same Supplier Part Number in the From and To Part Number fields.

If you don't know the Supplier Part Number you may enter it automatically using the Finder. To do this:

place your cursor in the From/To field;
click [F3] to make Supplier Part Numbers active in the Finder;
in the Finder, locate the Supplier Part Number you wish to add (see Finding Supplier Part Number Records); then
double-click on the product line in the Finder to add the Supplier Part Number.

From / To

Section / Order

You may limit label printing to products with a specified Section Name / Section Order Code or range of Section Names / Section Order Codes.

To print labels for a:

range of Section Names / Section Order Codes - enter the 'start' Section Name / Order Code in the range in the From Section / Order fields and/or enter the 'end' Section Name / Order Code in the range in the To Section / Order fields or enter nothing in the From / To Section / Order fields to include the whole Section Name / Order Code range.
single Section Names / Section Order Code only - enter the same Section Name / Order Code in the From and To Section / Order fields.

Note: The Section Name is a sequence of up to five alphanumeric characters. This is followed by the Section Order Code, which is a sequence of up to five numerals. For example: PAINT00001. See Recording General Product Details.

From / To Product Group

You may limit label printing to products from a specified Product Group or range of Product Groups.

To print labels for a:

range of Product Groups - select the 'start' Product Group in the range in the From Product Group field and/or select the 'end' Product Group in the range in the To Product Group field or select nothing in the From / To Product Group fields to include the whole Product Group range.
single Product Group only - ensure the same Product Group is selected in the From and To Product Group fields.

From / To IAC

You may limit label printing to products with a specified IAC (Initial Access Code) or range of Initial Access Codes.

To print labels for a:

range of Initial Access Codes - enter the 'start' IAC in the range in the From IAC field and/or enter the 'end' IAC in the range in the To IAC field or enter nothing in the From / To IAC fields to include the whole IAC range.
single Initial Access Code only - enter the same IAC in the From and To IAC fields.

Note: The IAC (Initial Access Code) Section Name is a sequence of up to 30 alphanumeric characters and can be used as an alternative to the product code. See Recording General Product Details.

Advanced filtering options if printing labels for a single product:

Field

Definition

Barcode

If required you may limit printing of labels for the selected product to a selected 'our' Bar Code by entering it here.

If you don't know the Product's Bar Code you may enter it automatically using the Finder. To do this:

place your cursor in the From/To field;
click [F3] to make Bar Codes active in the Finder;
in the Finder, locate the Bar Code you wish to add (see Finding Bar Code Records); then
double-click on the product line in the Finder to add the Bar Code.

Note: 'Our' Bar Code records are set up and maintained in Bar Code Record Maintenance.

Primary Barcode Only

If no Bar Code is selected (above) and Primary Barcode Only is selected, printing of labels for the selected product will be limited to the product's Primary Bar Code.

If this option is not selected, printing of labels for the selected product will apply to all of the product's applicable Bar Codes.

From / To Batch Number AND From / To Bin Location

To print labels for a:

range of Batch Numbers or Bin Locations for the selected product - enter the 'start' Batch Number or Bin Location in the range in the From Batch Number or Bin Location field and/or enter the 'end' Batch Number or Bin Location in the range in the To Batch Number or Bin Location field or enter nothing in the From / To Batch Number or Bin Location fields to include all Batch Numbers or Bin Locations.
single Batch Number only for the selected product - enter the same Batch Number in the From and To Batch Number fields.

If you don't know the Product's Batch Number(s) or Bin Location(s) you may enter it automatically using the Finder. To do this:

place your cursor in the From/To field;
click [F3] to make Product Inventory records for the product active in the Finder;
in the Finder, locate the Batch Number or Bin Location you wish to add (see Finding Product Inventory Records); then
double-click on the line in the Finder to add the Batch Number or Bin Location.

Note: This options are available only for (selected) products flagged for 'batch traceability' via the Batch Trace, Multi Bin or Serial Number methods.

5. By default, for each product in the range selected, the system will use the default Label Type specified for the product. If multiple Label types have been set up on your system and associated with different products, it is possible that multiple Label Types will be used for printing labels for your selected products.

Note: Products are associated with a default Label Type via the Label Code field in the Bar Code record for the product - see Creating A New Bar Code Record.

However, you may choose to override or limit the Label Types selected by the system when printing product labels using the following options:

Field

Definition

Label Code Filter

If required, you may filter the Label Types to be printed by selecting an option from the menu (i.e. exclude labels not of the selected type from being printed).

If you select (None), all Label Types - as specified by the system based on your selection criteria - will be printed.

Override Default Code

If required, you may override the Label Types to be printed by selecting an option from the menu (i.e. make all product labels to be printed use this Label Type).

If you select (None), the system will use the Label Type associated with each selected product.

Note: The Label Types (i.e. Label Description and Code) available in the above menus are set up in Label Maintenance. See Creating A New Label Record.

Example: Label Filtering

To understand the difference between the above options, consider the following example. Based on our selection criteria we will be printing labels for 80 products. For simplicity we will assume one label per product will be printed.

Each product may be assigned a default Label Type. Assume that, for our 80 products, the default Label Types to be used are as follows:

Label Type	Number of selected products associated with this Label Type
A	34
B	20
C	26
Total	80

If, rather than accepting the defaults, we were to select option A from the:

Label Code Filter field: 34 labels of Label Type A only will be printed (i.e. Label Types B and C would be excluded).

Alternatively, if, rather than accepting the defaults, we were to select option A from the:

Override Default Code field: 80 labels of Label Type A only will be printed (i.e. all products selected for printing will use Label Type A).

6. Select the Primary Print Sequence and Primary Print Sequence in the available fields. The available options are:

Bin Location
Barcode
Product Code
IAC
Product Group
Section / Order
Part Number (if a Supplier has been selected)

For example, the default options are Primary Print Sequence - Bin Location and Secondary Print Sequence - Product Code. Therefore, product labels will be printed in Bin Location order. Within each Bin Location, product labels will be in Product Group order.

7. Click Start on the Toolbar - Sub Menu to begin running the process.

8. The Print Labels window displays, showing the default Label type(s) for the selected product or product range. You may now specify further options or accept the displayed default options.

Note: The default Label Code selected for each product is defined in the Label Code field in the Bar Code record for the product. See Creating A New Bar Code Record.

For example:

The fields displayed - and options available - are as follows:

Note: In the above example, the system has selected only one Label Type - A - for the product range we have selected to print labels for. Potentially multiple Label Types may be displayed, although the available options for each Label Type are the same.

Field

Definition

Original Code

The Label Type selected to be printed (based on the entered criteria).

In the example above, all 16 of the products selected for label printing are associated with the Label Type 'A'.

Selected Quantity

The quantity of this Label Type selected to be printed (based on the entered criteria).

In the example above, 16 labels are due to be printed of the Label Type 'A'.

Label Code

The current selected Label Type to be printed (showing Label Code and Description).

This is initially the same as the Original Code. However, you may assign a different Label Type by selecting an option from the menu.

In the example above, all 16 of the products selected for label printing are associated with the Label Type 'A'. If you decided you would prefer to use the Label Type 'B' instead of 'A', you would select this option from the menu.

Printer

The default Printer to be used for this Label Type, as defined in the Label record.

You may select an alternative from the menu as necessary.

Copies

The number of copies of this Label Type to be printed. This defaults to 1, but you may select an alternative.

For example, if you required 2 of each label you would alter the number of Copies to 2.

Note: Setting the Copies quantity to zero means that none of this Label Type will be printed.

'Legend' Fields

Up to five 'Legend' fields may be displayed. These are User-definable and specified in the Label record for each Label Type.

For each 'Legend' field displayed, you may enter a value which will be printed on the label.

For example, if this Label Type had the 'Legend' field 'Warehouse Name', you might enter the name of the warehouse in the available field. This would then be printed on each label for this Label Type.

The Total number of labels to be printed displays at the bottom of the Print Labels window.

If products have not been associated with a Label Type

If products selected for label printing have not been associated with a default Label Type they are listed in the Print Labels window with the Original Code (None) and the Print option is disabled.

To enable printing of these labels you will need to assign the Label Code and Printer to be used:

Alternatively you may enable printing by amending the number of Copies to zero.

Another option is to go back and associate the products with a default Label Type (via the Label Code field in the Bar Code record for the product - see Creating A New Bar Code Record) then resume Product Label Printing with the same criteria as before.

9. When you have finished, click Print. The specified label(s) will be printed using the specified printer(s).

10. When the process has finished running, a Status message will be shown. Click OK to close this message. You may now close the Processes tab if you wish.

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