Quantum VS Help: File Maintenance

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Field

Definition (* = mandatory field)

Timber Details

Size 1 / Size 2 (mm - Nominal / Actual)

The Size 1 and Size 2 fields are used to define the section size of the timber product. Enter the smaller dimension (thickness) into the Size 1 field and the larger dimension (width) into the Size 2 field.

Nominal / Actual Sizing

The Nominal size is the 'described as' size of the timber product, but this may differ from the 'actual' size. For example, a product may be described as being 50 x 100 (nominal) when it is really only 47 x 98 (actual).

You have the option of entering nominal or actual sizes for the timber product. Nominal sizes are entered in the Size 1 / Size 2 (mm - nominal) fields, whereas Actual sizes are entered in the Size 1 / Size 2 (mm - actual) fields.

These fields’ usage/display is controlled by the Actual Sizes flag in the Other tab of the Price Book Flags control record. If the Actual Sizes field is:

• checked - Size 1 / Size 2 (mm - actual) fields are displayed in the Product record;

• unchecked - Size 1 / Size 2 (mm - nominal) fields are displayed in the Product record.

Variable Section Sizes

For variable section sizes (e.g. hardwood products) it is recommended that you enter values of zero in one or both of the size fields. This allows the operator to specify the size(s) at sales order entry - by entering values into the Size 1/2 fields under the Options tab of the Timber Entry window:

For further details on adding timber products to sales documents see Adding Timber Products To Sales Documents.

Statistics Update *

Statistics about the timber product can be recorded using one of various methods.

Use the drop-down menu to choose the unit of measure that you record your stock in (e.g. Volume, Length, Pieces). These are fixed measures. For example, if you choose Volume, and sell stock as 3 pieces, then statistics will be calculated based on the Volume of the product.

Note: These values are held in the Timber Statistics Update (TSTA) table file and may be amended using Table File Maintenance.

Treatment Number

This field is used for associating the product with a timber treatment group so that the user may select from a range of possible timber treatments to apply when the timber product is added to a sales document.

Use the drop-down menu to select an appropriate treatment group for the timber/sheet product.

Note: These menu values are held in the Timber Treatment Codes (TTRE) table file and are set up and amended using Table File Maintenance. Timber treatments must be associated with a timber treatment group using Treatments Maintenance.

Presentation Flag *

The presentation flag for timber is used to control the pricing and display of timber lines on orders and invoices. The following options are available:

• Lump Sum: Detailed Unit Prices and Detailed Line Values (A)

• Lump Sum: Detailed Unit Prices and Total Value (B)

• Lump Sum: Total Value Only (C)

• Combined: Detailed Unit Prices and Total Value (D)

• Combined: Total Value Only (E)

• Combined Treatment: Detailed Unit Prices and Detailed Line Values (F)

• Combined Treatment: Detailed Unit Prices and Total Value (G)

• Combined Treatment: Total Value Only (H)

Each menu option represents a different combination of timber Price Options and Presentation Options, which are defined as follows:

Long Length Surcharge

Use this field to select the long length surcharge category to apply to this timber product (if appropriate).

Long length surcharges may be set up for a range of lengths for various timber categories using Long Length Surcharges Maintenance.

This field is used for associating the product with a long length surcharge group so that the user may select from a range of possible long length surcharges to apply when the timber product is added to a sales document.

Note: These menu values are held in the Long Length Surcharge Table (TLLS) table file and must be added/amended using Table File Maintenance.

No. of Ex Per Section

Enter the No. of Ex. per Section for the timber product (i.e. the number of pieces a piece of timber will be divided into when cut diagonally along its length.

For example, a value of 1 (i.e. 1 piece of timber) = no cuts; a value of 2 (i.e. 2 pieces of timber) = one diagonal cut; a value of 4 (i.e. 4 pieces of timber) = two diagonal cuts, forming an 'X'.)

Set this field to 2 or more if the product is stocked as a complete section but cut in two or more at the time of sale.

No. in Bundle

You may choose to have your timber sections packed as bundles. If so, enter the number of pieces to be packed in each bundle here.

If a product is sold in lots or bundles of say 30, but is stock controlled per 100m or m3, enter the number that will be sold in a bundle. For example, Roofing Laths may be sold in bundles of 30 but stocked per 100m3.

Stock Control Level

Use the drop-down menu to select the appropriate stock control format for the product. This controls whether the product you create will be defined as a timber, sheet or pack product. Select one of the following values:

Attributes

Attributes are simply spare analysis codes for use with timber products.  A six digit code can be entered here which can be used with a report generator such as Xtract.

Length Mask

Length Masks are used with length stock-controlled products (i.e. timber) to specify the available lengths in which the product may be sold (e.g. 1m; 1.6m; 2.4m etc.). For example: you may have one set of standard metric length masks, one set of length masks purely for fencing products, and another set of length masks for MDF products.

Use the drop-down menu to choose which set of length masks will apply for this product. For example: if it is a Fencing product - i.e. the product will be sold in lengths applicable to Fencing products - you would select Fencing.

Note: These menu values (i.e. each category of timber for which a particular set of length masks will apply) must first be set up in the Timber Length Masks (TMSK) table file using Table File Maintenance. You must also set up the various length masks which apply for each timber category using Length Mask Maintenance. For further details see Length Mask Maintenance.

Wide Width Surcharge

A Wide Width Surcharge (similar to a Long Length Surcharge) may be applied to timber products. Use the drop-down menu to select a premium which will be added to the price for a product where what is being sold is wider than normal.

Note: These values are held in the Wide Width Surcharges (TWWS) table file and may be amended using Table File Maintenance in conjunction with the Width Surcharges Maintenance routine. For further details contact Quantum Professional Services on 01342 333807 or psg@edp.co.uk

Works Order Required

For most users this field should be left unchecked.

Checking this field allows users to use the (optional) Works Order Processing module, used in cases where the timber product being sold has to be cut from another piece of timber (i.e. not just sawn to length). For further details contact Quantum Professional Services on 01342 333807 or psg@edp.co.uk

Pack Costs

If this field is checked, pack costs are used to calculate branch average cost. This may be useful if you are creating packs from the timber product (see Pack Maintenance).

Grade

Free text may be entered to describe the quality of the timber product.

Note: * = mandatory field